---
title: "How to use check-ins"
description: "The check-in feature in Dibsido allows users to confirm their desk reservations either through the app or by scanning a QR code at the desk. This ensures that desks are actually used as planned and can help optimize workspace management. If a user fails to check in within a set timeframe, the reservation is automatically canceled, making the desk available for others."
url: https://help.dibsido.com/en/articles/110-how-to-use-check-ins
collection: "Desk Booking Features"
updated: 2026-09-29
language: en
---

# How to use check-ins

The check-in feature in Dibsido allows users to confirm their desk reservations either through the app or by scanning a QR code at the desk. This ensures that desks are actually used as planned and can help optimize workspace management. If a user fails to check in within a set timeframe, the reservation is automatically canceled, making the desk available for others.

## How to Enable Check-ins

1.  **Navigate to desk settings:**
    
    -   Go to the "Settings" menu within the Dibsido app.
        
    -   Select the "Desks" option to manage your workplaces.
        
2.  **Enable the check-in feature:**
    
    -   Under the "Check In & Out" section, toggle the feature on.
        
    -   Set the timeframe for how many minutes before the start of the reservation users can check in.
        
    -   Set the timeframe for how many minutes after the reservation start users can check in before the reservation is automatically canceled.
        
    
    ![](https://staticfiles.gleap.io/ghelparticle/V10efIkJVWNkLZVLjHq5uSDlce7ZQhw4m9wG3RKtBw2bpR7HJfixBHmWfW7UtbLTwd1Ozz9q5bI.png)

## How Check-ins Work

-   **In-app confirmation:**
    
    -   Users can confirm their desk reservation directly within the Dibsido app by clicking on the check-in button.
        
-   **QR code check-ins:**
    
    -   Users can also check in by scanning a QR code at the reserved desk. This method provides a quick and easy way to confirm their presence at the desk.
        

## Use Cases

1.  **Ensuring desk utilization:**
    
    -   The check-in feature helps ensure that desks are used as reserved. If a user does not check in, the desk is automatically released for others to book, reducing wasted space.
        
2.  **Flexible scheduling:**
    
    -   Users who know they might be late can postpon their check-in, allowing for flexibility while still maintaining reservation integrity.
        
3.  **Real-time management:**
    
    -   With QR code check-ins, office managers can quickly see which desks are occupied and which are available, allowing for better real-time management of office spaces.
        
4.  **Slack reminders:**
    
    -   Integrating check-ins with Slack reminders ensures that no reservation is missed. Users receive notifications to remind them to check in, helping to streamline the process.
        

By using the check-in feature, your organization can improve the efficiency and effectiveness of desk management, ensuring that workspaces are optimally utilized.