---
title: "How to use QR codes for desk check-in"
description: "Learn how to set up and use QR codes for confirming desk reservations in Dibsido. This feature ensures employees are physically present at their assigned desk before check-in is complete."
url: https://help.dibsido.com/en/articles/228-how-to-use-qr-codes-for-desk-check-in
collection: "Desk Booking Features"
updated: 2026-11-04
language: en
---

# How to use QR codes for desk check-in

Learn how to set up and use QR codes for confirming desk reservations in Dibsido. This feature ensures employees are physically present at their assigned desk before check-in is complete.

The check-in feature in Dibsido is designed to ensure that employees confirm their presence when they arrive at the office. It's useful for improving space utilization, avoiding no-shows, and freeing up unoccupied desks for others.

By default, check-in can be done directly in the app. But if you want to ensure employees physically arrive at their desk before confirming, you can enhance this process with QR codes.

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#### What is desk check-in?

Check-in requires users to confirm their desk reservation after arriving at the office. Without check-in, the reservation may be automatically cancelled (based on your settings). This helps keep real-time occupancy accurate and ensures that desks aren’t blocked by no-shows.

You can enable check-in as a requirement in the **desk settings** under the **Features** tab.

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### Enabling QR code check-in

If you prefer to use QR codes as the only method for check-in, you can activate this in the desk settings:

1.  Go to **Settings** → **Desks**.
    
2.  Open a desk and go to the **Features** tab.
    
3.  Enable the **Check In & Out using QR codes** under **Check In & Out Feature** option.
    

![](https://staticfiles.gleap.io/ghelparticle/mEZ7rHMoIJKLBP8C6PHNPTcD8Tz0oEieDv1FKRtoxZoEAVipBcavLr5a2AVGYqVvTLAoaK3Y1aA.png)

Once this setting is enabled:

-   **Check-in is possible only by scanning a QR code.** The in-app check-in button will be disabled for users.
    
-   QR codes will be generated automatically for each desk.
    
-   You can download QR codes from the **Workplaces** tab.
    
    -   Either download them one by one for individual desks.
        
    -   Or select multiple desks and download all QR codes at once.
        

![](https://staticfiles.gleap.io/ghelparticle/qdrzpVfaSMTTQ1BgiJUdBipo5nyxv55Xc1TNxwpygaQ2Ja4FhwqyuMOacFpOTrTvtp7gxJyxUX9.png)

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### How users check in with a QR code

-   Once it’s time to check in (default window: 60 minutes before and 60 minutes after the reservation start time), the employee must **scan the QR code placed on their desk** using their phone.
    
-   This will confirm the reservation and prevent it from being automatically cancelled.
    

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### Admin/operator check-in option

If needed, **administrators or operators** can manually check in employees on their behalf:

-   Go to the **Reports** section.
    
-   Select **Desks** and view the list of today's reservations.
    
-   Use the **check-in button** next to any reservation to confirm it manually.
    

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### Summary

Using QR codes for desk check-in adds a physical presence requirement, helping you track real desk usage more accurately. Once enabled, QR becomes the only check-in method, ensuring employees are truly at their assigned workspace. It's especially useful in larger or shared office environments where desk availability matters.