---
title: "How to book a meeting room"
description: "Book a meeting room from the calendar, invite colleagues or guests, then edit or cancel the reservation."
url: https://help.dibsido.com/en/articles/263-how-to-book-a-meeting-room
collection: "Room booking"
updated: 2026-11-05
language: en
---

# How to book a meeting room

Book a meeting room from the calendar, invite colleagues or guests, then edit or cancel the reservation.

Book a meeting room from the Meeting rooms calendar, invite colleagues or external guests, then edit or cancel the reservation when plans change. For a regular schedule beyond your booking window, see [How to create and manage a recurring meeting-room series](https://help.dibsido.com/en/articles/260-how-to-create-and-manage-a-recurring-meeting-room-series.md).

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## Open Meeting rooms and find a free slot

1.  **Open Meeting rooms:** Go to Meeting rooms.
    
2.  **Pick a view:** Use the Days, Months or Interactive map tabs. Days shows a timeline of rooms and half-hour slots.
    
3.  **Choose a day:** Use the date strip at the top.
    
4.  **Find a free slot:** Look for an empty slot on a room row. You can filter by room with "All" or by attributes with "Select attributes".
    

![](https://staticfiles.gleap.io/p66b3547deb584c8b46c2fbb1/CaVmbSQWNKxAbADjMkjxE7wPlpa2bpP6HQ1HbIwzgntqURs5ybIdmZcgGutf3ApUonnb2dQ0XG2.png)

> **Info:** A Credits badge may appear at the top of the page if your company uses credits for meeting rooms.

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## Open the booking sidebar

1.  **Click a free slot:** Click an empty slot on a room row in the calendar, or click anywhere in the calendar and then choose the room and time.
    
2.  **Check the room:** The sidebar shows the room name, location, and attribute chips such as capacity, Projector or TV. A date strip lets you change the day. A Schedule mini-timeline on the side shows other bookings in that room.
    

![](https://staticfiles.gleap.io/p66b3547deb584c8b46c2fbb1/OiEejEhStPIgWauSn3h309WHbuvowN4hOpCR1MXVnmpL3LfrWxSbvpc4VpILxHb6ltLHIB8csfF.png)

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## Fill in the booking

1.  **Choose who the booking is for:** Keep "Myself", or switch to "Others" and pick Visitor, Employee or Block. Visitor and Block need a Note.
    
2.  **Set the time:** Choose From and To, or use a duration chip: 15 minutes, 30 minutes or 1 hour.
    
3.  **Add the agenda (optional):** Under Meeting agenda, fill in "Add title" and "Add description".
    
4.  **Invite people (optional):** Under Invite users, choose Colleagues and "Select users", or External guests and enter an email (placeholder "E.g. user@company.com"). After you select a colleague, you can turn on "Allow guests to edit reservation" so they can edit the booking with you. See [Allow invited guests to edit a meeting room reservation](https://help.dibsido.com/en/articles/264-allow-invited-guests-to-edit-a-meeting-room-reservation.md).
    
5.  **Optional switches:** Turn on "I need services for this meeting" if you need them. The available services depend on what your company configured. If the room is connected to a calendar, you may also see "Create Teams meeting link" (Outlook/Teams) or "Create Google Meet link" (Google), depending on that connection. If the room is not connected to a calendar, that link option does not appear.
    
6.  **Repeat (optional):** Switch on Repeat booking if you need a repeating reservation. For a recurring series beyond your booking window, see [How to create and manage a recurring meeting-room series](https://help.dibsido.com/en/articles/260-how-to-create-and-manage-a-recurring-meeting-room-series.md).
    

![](https://staticfiles.gleap.io/p66b3547deb584c8b46c2fbb1/u8Yfx3Y7d6aFbvZFqzfmXQsY2YqAC36tziB4K3sAs3zhlJS03W10ssjYtpeoWFwnqW7RWXktIc4.png)

![](https://staticfiles.gleap.io/p66b3547deb584c8b46c2fbb1/MdSMooBlNBUdfdfw4CN16BUkwsxk9KQFopa9oZHjOqcavjhQkSPQtYbg1quwVW6D0fEhGc6U9Dx.png)

> **Info:** Admins and operators can book for others the same way: set Booking for to Others, then choose Visitor, Employee or Block.

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## Confirm the booking

1.  **Book:** Click "Book meeting room".
    
2.  **Review the summary:** The dialog "Meeting room reservation has been created" shows Dates, Time, Meeting room, Meeting agenda and Guest. Click Close.
    

![](https://staticfiles.gleap.io/p66b3547deb584c8b46c2fbb1/s7D9jmzDcGsSqQFZui4l3nyx8eWOGeDzHngh5eJxg3u7Da7JHtTUPZYi3ilMKLRfQrA3E2yjWy2.png)

The booking appears as a block on the Meeting rooms timeline. You can also open it from the Dashboard.

![](https://staticfiles.gleap.io/p66b3547deb584c8b46c2fbb1/teqrHSDAJm2eLP4b7egz1rWlj81RiZoLaEPTzJY5RAt58izMqqFgXzkF3GBd5sP0yIJsoFmMCZs.png)

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## Edit a reservation

1.  **Open the booking:** Click the booking block on the calendar, or open it from the Dashboard.
    
2.  **Edit:** Click "Edit reservation".
    
3.  **Change what you need:** Update the time, agenda or invites. Click "Change meeting room" if you need a different room.
    
4.  **Save:** Click "Update booking", or "Cancel update" to leave without saving.
    

![](https://staticfiles.gleap.io/p66b3547deb584c8b46c2fbb1/2yv0DSEpS8HPjz4Vq7JmEKrIc8RoJOjYNvCnRbHvaK3cOYeMlY2iulrMJR4EVtAP3qvpArN2AQl.png)

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## Cancel a reservation

1.  **Open the booking:** Click the booking block on the calendar, or open it from the Dashboard.
    
2.  **Cancel:** Click "Cancel reservation".
    
3.  **Confirm:** In "Cancellation of meeting room reservation", choose "Yes, cancel reservation", or "No, keep reservation" to leave it.
    

![](https://staticfiles.gleap.io/p66b3547deb584c8b46c2fbb1/uxG3FIODSaj0Ev08Hv4yKJCpaRRzESFNFAhZ3KOm4m06WFiuVWYaJWXutExQ9JQlWgjVbaaN0UR.png)

You then see "Meeting room reservation has been canceled."

> **Info:** If your company enabled check-in for meeting rooms, you may also need to check in around the start of the meeting. See [How to use check-ins for meeting rooms](https://help.dibsido.com/en/articles/256-how-to-use-check-ins-for-meeting-rooms.md) if that article applies in your workspace.

Admins can also cancel a booking from the room detail: Meeting rooms → open the room → Planned tab, then cancel it from the list of planned reservations.