---
title: "How to create a reservation for a visitor"
description: "This article explains how to create a parking reservation for a visitor in Dibsido. Administrators and operators can reserve parking spots for visitors, ensuring they have a place to park during their visit. This feature also allows you to manage visitor access efficiently, including sending customized confirmation emails and adding a license plate number if required."
url: https://help.dibsido.com/en/articles/89-how-to-create-a-reservation-for-a-visitor
collection: "Managing Parking Bookings as Admin"
updated: 2026-10-19
language: en
---

# How to create a reservation for a visitor

This article explains how to create a parking reservation for a visitor in Dibsido. Administrators and operators can reserve parking spots for visitors, ensuring they have a place to park during their visit. This feature also allows you to manage visitor access efficiently, including sending customized confirmation emails and adding a license plate number if required.

## Steps to create a reservation for a visitor

### **As an Administrator:**

1.  **Navigate to settings:**
    
    -   Start by going to the "Settings" menu in Dibsido.
        
2.  **Select parking settings:**
    
    -   Under "Settings," choose the "Parking" option to manage your parking zones.
        
3.  **View parking zone layout:**
    
    -   Within the parking settings, navigate to the layout that displays all parking spots in your parking zones.
        
4.  **Access parking spot details:**
    
    -   Click on the arrow next to the parking spot you want to allocate to see its detail page.
        
        ![](https://staticfiles.gleap.io/ghelparticle/newrV7tagOykW1p80Smf18J6oM8D6ZBzkZPHkmhyERTl9FK3fxDV9BmCzERxvVnHZK5G5Gz95kM.png)

### **As an Operator or Administrator:**

1.  **Choose the parking spot:**
    
    -   Select any parking spot from the layout or list.
        
    -   Click on the parking spot name to open its detail page. Alternatively, you can open the sidebar and click on the "Spot Detail" button at the bottom.
        
        ![](https://staticfiles.gleap.io/ghelparticle/71mUyBc1tbRrAM0jT0sOU8btmqQOBWqADVhKHQGWxMbRpzUS51Pm7ebMHr7fIoxuo5TN2fnkYa8.png)

## How to create the reservation

1.  **Input time period (dates):**
    
    -   On the parking spot detail page, input the desired time period for the reservation. You can choose a full-day reservation by toggling the "Full Day" option. If you turn off the full-day toggle, you can set a specific time period by selecting both the date and the hours.
        
2.  **Add a note:**
    
    -   You can add a note to the reservation, such as the name of the visitor or any other relevant information.
        
3.  **Add license plate (if required):**
    
    -   If the "Required License Plates" feature is turned on, you will need to enter a valid license plate number for the visitor. This ensures that the reservation is linked to a specific vehicle, which is important for managing parking availability and security.
        
4.  **Book the parking spot:**
    
    -   After entering the time, note, and license plate (if required), click "Book Spot" to finalize the reservation.
        
        ![](https://staticfiles.gleap.io/ghelparticle/0pEmPaawpQHB0Z15uUejUev5nYb9foOpKWlyHQPcGvreonlRwrEqxLLH86KXNFtcASXj4WyPDu8.png)
5.  **Send confirmation email:**
    
    -   After creating the reservation, a window (popup) will appear, giving you the option to send a confirmation email to the visitor. This email will include the details of the booking and any other information you wish to share.
        
        ![](https://staticfiles.gleap.io/ghelparticle/y2JfBSREvVIN2f3ZZlOu7bnqKlbOe6iVrIkSha9hSjM8qkKsPMc8fg1qmb2AgHV2c3CxtOrBSfg.png)

## Customizing the visitor confirmation email

-   **Visit booking settings:** You can customize the email that is sent to visitors by navigating to "Settings" > "Parking" > "Features" and selecting "Visit Booking Settings."
    
-   **Email customization:** This allows you to personalize the message sent to visitors, ensuring they receive all the necessary details for their visit.
    
-   **Adding attachments:** You can also attach any files to the email, such as maps, parking instructions, or company policies, to provide visitors with all the information they need.
    
    ![](https://staticfiles.gleap.io/ghelparticle/O4boA2XczOgY0Bhq3UfcDUSOBs7KKoklUv0ZOV0dvHS5NNCilxSUBou7bhBkrpF3PNuvVBOxeZA.png)

By following these steps, you can easily create and manage parking reservations for visitors in Dibsido, ensuring a smooth experience for both your team and your guests, while also meeting any license plate requirements for secure parking management.