Booking duration
Explanation: Customize desk reservations by allowing employees to choose between "Half day" (Morning/Afternoon), "Full day," or custom times.
How you can use it: Employees can select the booking option that best fits their work schedule, whether it's a half-day, full-day, or a specific custom time.
Options:
Morning bookings: 7:00 AM - 11:30 AM
Afternoon bookings: 12:00 PM - 11:00 PM
Custom times: Enable users to set specific start and end times for their reservations, applicable to all desks or certain desks as needed.
Booking timeframe
Explanation: Customize how far in advance employees can reserve desks to ensure optimal office capacity.
How you can use it: Set the maximum period available for bookings to manage office space effectively. The booking timeframe can also be set specifically for different groups of users, allowing you to tailor the booking experience based on roles or departments.
Options: Booking can be set from 1 to 8 weeks in advance, with each new week released on a weekly basis.
Desk allocation (available on desk detail)
Explanation: Efficiently manage desk allocation by assigning desks to employees for any duration, with allocations automatically set one year in advance.
How you can use it: Allocate desks to employees by selecting specific days and hours within the year-long allocation period. For example, you can allocate a desk for a full week, or just for specific days and hours, such as Mondays and Tuesdays from 8:00 AM to 12:00 PM. This flexibility allows for precise planning and ensures that desks are available when needed. If a desk is no longer required, employees can release it, or administrators and operators can cancel the allocated reservation if the employee forgets.
Options: Choose specific days and hours for desk allocation within the one-year period, allowing for both long-term and short-term planning while ensuring desks are used efficiently.
Credits
Explanation: Limit the number of reservations employees can make per month by assigning credits, with flexible options for credit refunds on cancellations.
How you can use it: Control desk usage by setting a monthly credit limit, which can be applied either company-wide or to specific groups. This system encourages fair access to desks and helps manage office capacity efficiently.
Options:
Credits per month: Credits are automatically distributed every month, with the default set to 10, but this can be customized by the admin. Credits can be adjusted for each employee individually in the user admin settings.
Customizable Refund Policies: Admins have the flexibility to set the refund policies for cancellations. For example, credits might be refunded if a cancellation is made within 15 minutes of booking or 24 hours before the start of the booking, but these values can be adjusted as needed.
Booking reminder
Explanation: Send automatic reminders to employees about their next-day desk reservation.
How you can use it: Helps employees stay informed and prepared for their desk bookings.
Options: Notifications are sent at 8:00 PM the evening before the reservation.
Check-in & out
Explanation: Allows users to confirm their desk reservation, ensuring desks are used as planned.
How you can use it: Employees can check in to their reserved desk either through the Dibsido app or by scanning a QR code at the desk, confirming their presence and securing their reservation.
Options:
Check-in methods: Users can choose to check in either via the app or by scanning a QR code placed at the desk.
Check-in timeframe: By default, users can check in up to 60 minutes before the start of their reservation. However, this timeframe is adjustable by the admin to suit your organization’s needs.
Automatic cancellation: If a user does not check in within the specified time, the reservation is automatically canceled 60 minutes after the reservation start time by default. Admins can customize this cancellation timeframe to ensure optimal desk usage.
Information on occupied spots
Explanation: This feature controls whether employees can see who is sitting in which seat, helping to manage privacy and confidentiality within the office.
How you can use it: When this feature is turned on, employees will only see whether a desk is reserved, without any information about who is occupying it. This option ensures privacy for employees while still allowing everyone to know which desks are available. If the feature is turned off, employees can see who is seated where, which can enhance collaboration and coordination.
Options:
Turn On/Off: Admins can enable or disable this feature depending on the office’s privacy requirements.
Visibility: When turned on, the seating details are hidden, and only the reservation status is visible to employees. When turned off, the seating details, including who is sitting where, are visible to all employees through the seat overview.
Favorite spots
Explanation: Allows users to add desks to their favorites, influencing which desks are prioritized during booking.
How you can use it: Employees can save their preferred desks to streamline future bookings.
Options: Favorite desks are highlighted and prioritized in the booking process.
Start/end of bookings (Operation hours)
Explanation: Set the operating hours during which desk bookings can be made.
How you can use it: Control the availability of desks by defining the time range for bookings.
Options: Default booking hours are set from 7:00 AM to 18:00 PM.
Weekends
Explanation: Allows desks to be booked on weekends, providing flexibility for non-traditional work schedules.
How you can use it: Enable or disable weekend bookings based on your office's operational needs.
Options: Default is set to "No" for weekend bookings.
Visit booking settings
Explanation: Customize the information that is emailed to visitors regarding their desk bookings.
How you can use it: Ensure that visitors receive all necessary details about their booking and office procedures.
Options: Modify the email content to suit your office’s needs.
By understanding and utilizing these features, you can tailor the desk booking process to fit your office’s unique needs, ensuring an organized, efficient, and user-friendly environment for all employees.